Events

Colin Kendal Tornooi in Aarschot
15th Century
7 & 8 April 2018

 

Dear Re-enactors,

During the weekend of 7th and 8th April 2018, we are organising for the seventh time, the ‘Colin Kendal Tournament’ in Aarschot. It would give us great pleasure to see you also at this jubilee.
We would appreciate it very much if you could be part of our event. We are counting on your large turnout. The tournament will take place on the Elzenhof domain, Nieuwland 3 in 3200 Aarschot. We do ask you to attend in mediaeval attire. Merchants are more than welcome to sell their mediaeval merchandise.
On the programme: archery competition: field shooting. The tournament as well as the field shooting take place both days of the tournament; the registration is valid for two days. The names of the participants for the field shooting must be mentioned at the time of registration.
Groups wanting to do a performance or something special in the evening need to let us know in advance!
This event will take place without audience. That is why we ask you to contribute in the costs for toilets, wood, water and straw. All the participants to the encampment pay € 10 (independent if you stay overnight or not); children up to the age of 11 are free. The registration for the tournament will only be valid AFTER the payment on time and the list of the participants has been received. We do not ask the merchants to pay but we would kindly ask them to sponsor our event with a prize for the winners of the fieldshooting. If you have an idea of what you are donating in advance, and you also have a picture, we will put it on the website!
Payment via transfer on account number: IBAN: BE 36-0682-1494-7781 BIC CODE: GKCCBEBB
For more information, do not hesitate to contact us on: telephone nr. 0032 (0)16 56 16 07 or mobile 00 32 (0)495 53 02 21 or via e-mail: ivonne.janssens@skynet.be
We hope to meet you at our Colin Kendal Tornooi in Aarschot.
Enclosed you will find a registration form for the tournament. We would appreciate it if you could let us know as soon as possible, so that we can make the necessary arrangements in good time. (Last day for registration is 28/01/2015) The guarantee needs to be paid at the latest by 28/02/2015. This money will be refunded after the actual participation to the tournament. The Orde van the Hagelanders, as the organising party, has the right to subject every registration to its approval.

General Information

Arrival
From 6th April at 11am, you can start to pitch your tents in the park of the “Domain Elzenhof”, Nieuwland 3, 3200 Aarschot. A closed car park is provided for the re-enactors, in the grounds of the nearby school. Camper vans can also be parked there for the duration of the event.
There will be enough straw (only to sleep on), water and firewood available. In the castle, re-enactors can make use of the hot showers and the toilets. Those who want, can get free tea, coffee or chocolate milk in the mornings (till 10:00 am).
You can stay until Monday morning 4th April. All the tents need to be dismantled by Monday noon.
The camping sites need to be left neat and tidy.

The event
Friday, 6th April: Setting up of the camp. Welcoming of the participants from 11 am. Registration at the secretariat trailer, where the places will be allocated.

Saturday, 7th April:
Archery
11 00 Archery: Gathering in the wood for the explanation of the field shooting for every participant (or one representative per family) , immediately followed by dividing into groups and start of the competition (no free practice)

17 00 Archery: End of day 1, counting of points and handing in of forms

Sunday 8th April:
Archery
11 00: Archery: Start of the field shooting
15 00: Archery: End of day 2, counting of points and handing in of forms

Departure
Monday 9th April:
Dismantling of the camp. The last participants leave the terrain at noon. The camping sites need to be left nice and tidy.

Itinerary: Nieuwland 3, 3200 Aarschot. You can also find some directions on the website of the Orde van the Hagelanders vzw www.hagelanders.be or via the usual routeplanner-sites (e.g. www.maporama.com)

 

Rules and regulations

 

Arrival and Departure
From Friday 6thth of April, you can start to pitch your tents. You can stay until Monday morning. All the tents need to be dismantled by Monday noon. The camping sites need to be left neat and tidy.
Registration at the secretariat trailer; camping sites will be allocated there.

Campfire
Campfires ALWAYSs need to be made in a fire basket. Open fires must never be left unattended.

Car Park
Cars can come onto the terrain for loading and unloading ONLY (max 1 hour) and must stay on the HARDENED ROADS. After unloading, please remove the cars from the terrain, as soon as possible. That way the road isn't blocked for other participants unloading their things. Cars should be removed from the terrain by 10 am on the Saturday morning. From Sunday, 6 pm, cars are allowed on the terrain, for those who are leaving on Sunday.
Wheelbarrows will be available to help you unload your things should you not be able to get close to your campsite by car! We really need to avoid causing damage with the tyres to the paths in the woods and on the grass!! Thank you for being careful! The town council is being very strict about this and we mustn’t cause any more damage to the surfaces of the park. From now on you also need to have a parking card clearly visible behind your windowscreen, with the name of your group and mobile phone number. This parking card can be printed from our website.

Cars should be parked in the allocated parking spaces in the nearby school. When leaving the park, turn left and follow the road to the end. A parking spot will be allocated to you. The gates are closed at 10pm; should you need your car after that or before the end of the event, please ensure it is parked outside the gates. You can still get to the school grounds by foot from the ‘Elzenhof’ itself. Camper vans can also be parked there for the duration of the event.
All cars need to have left the terrain by 10:00 Saturday morning.

First Aid
At the front of the building is a First Aid tent, accessible on Saturday and Sunday, from 10am to 6pm. Outside these opening times, there is usually a nurse present.

Rubbish
At the beginning, every group will be given a blue PMD bag and an ordinary black bin liner. In the PMD bin liner you need to put in cans, metal and drink cartons (see pictures on the bag itself). All the leftover rubbish should be put in the black bin liner. Glass needs to be gathered separately and handed in at the beer tent. The full bin liners need to be thrown in the container at the back of the building, at the latest when you leave. Please note: there are other rubbish bins in the grounds, but these are for the public's use. You can get additional rubbish bags at the secretariat if required.

Straw and Wood
Every group can collect straw and wood for their own use at the side of the building. Upon departure the remaining wood needs to be brought back and the straw needs to be raked and returned to the 'big bags'. Unfortunately, every year we notice that some groups do not clean up their campsite and leave things behind, we are going to have to be very strict about this to the point where, if things are not left as you found them i.e. clean, neat and tidy, you might be excluded from taking part in next event!

Sanitary facilities
There is drinkable tap water available at the side of the building. Two additional taps will be installed: one in front of the building on the field (where the battle normally takes place) and one near the pond.
There are chemical toilets available, at the side of the building. In the basement of the building there are showers available.

Dogs
Dogs need to be kept on the lead at all times.

Beer tent
From 7.30 am until 10 am on Saturday and Sunday mornings, there will be coffee available for free. You can order drinks at the beer tent this can be done with cash until Friday. Saturday and Sunday you need to pay in ‘zilverlingen’ and ‘Brabantse mijten’. These can be purchased at the till, opposite the beer tent.

Competition
The tournament is a competition. Under no circumstances may the safety of the participants and audience be jeopardised. Re-enactors who jeopardise the safety of other participants will be banned from the battle. For those who cannot abide by or stick to the rules and advice, given by persons, indicated by the organisation to do so, complete expulsion ensues.
Weapons and Protection
Please see individual rules for Archery and Sword fighting
 

Respect.
Every participant, regardless their age, should be able to enjoy 'camp life' and our event. Mutual respect for other participants should come first. With possible conflicts, the organizer chooses an open dialogue between the parties instead of acting in a repressive way. When the conflict persists the organizer has the final say!

 

RULES AND REGULATIONS ARCHERY FIELDSHOOTING
Conditions
Participants to the event need to be born in 2004 or earlier and need to be experienced archers; if one is under age, one needs the permission of the parents and one will take part whilst being supervised by the person responsible for the group.
Clothing and material
>Mediaeval clothing of the period one depicts is compulsory.
>Bow and arrows:
One should use a wooden long bow or horse bow and wooden arrows, a minimum of 12, with fletches in clear colours which the owner will recognise. The targets have been placed in such a way as to avoid losing arrows. The maximum draw weight is 60 pounds! The material will be checked at the meeting on Saturday morning! We also allow cross bows with a max draw weight of 60 pounds. We do not allow modern bows (synthetic or compound)! Please no hunting points on the arrows.
The tournament itself
One will shoot at 20 targets of which 18 will be positioned at different distances, 1 at 25 m and 1 at 50 m. There will also be ‘fun’ targets. It is up to the archers themselves to estimate the distance themselves (without actually measuring). It is also up to the archers and the other members of their group to keep an eye on where the arrows are landing, making the retrieving easier and thus limiting the loss of arrows. Participants who want to be in a group together tell us at the start of the competition; the organisation will divide the remaining participants into groups of 4 or 5 archers; every group will be given the number of the target where they will start, one will shoot at the targets in numerical order until 20 and then start again from 1 until all the targets have been done. E.g. one starts at target 5, the next one will be 6, 7, 8, etc until 20 and then from 1 to 4. Every participant will shoot his/her three arrows and then the group goes to find the arrows together.
Field shooting targets (animals)
One will shoot with one’s foot against the wooden post with the number of the target written on it.
Participants can shoot a maximum of three arrows per target. If the animal is hit one gets 10 points. One shoots three arrows at every target. The maximum points per target will be 30. The points will be written down at each target by the person responsible for the group on the points passport of each archer.
Olympic targets
There are two targets, one at 25 m and one at 50 m. Here one can earn points according to the coloured zones the arrows land in: gold = 10 and 9; red = 8 and 7; blue = 6 and 5; black = 4 and 3, white = 2 and 1. If the black line between two zones is broken, one gets the higher score. 
The maximum number of points that can be earned with these two targets is 30 per target. Please write the points on the passport (with the different scores per arrow in the brackets).

Fun targets
There will be fun targets, on which one will shoot 3 arrows. Each time a max of 30 points can be earned. The archers will have to use blunt arrows for the fun targets. These will be supplied by the Orde van de Hagelanders. There will be a basket with blunt arrows at every fun target, please use these arrows and make sure none get lost! If so, tell the responsible person.

The track
The group gets 15 minutes to shoot at one target! A watch or mobile phone with timer will have to be used for this. The participants each shoot their three arrows and only after every one in the group has shot will the arrows be collected. ‘Lost' arrows are often found by other groups; hand these to the person responsible who will give them back to their owner or hand them over at the secretariat trailer. Please also respect the one way system in the woods, don’t go for a walk in the woods when the competition is going on, stay in your groups!

The points
A maximum of 600 points can be earned each day, so 1200 on both days.
Please fill out the points on the points passport, CLEARLY.

Counting the points
There are separate forms for both days. The form must be filled in each day by the members of the group, with the person responsible per group overseeing. At the end of the day, the participants add all the scores themselves and put their signature with the total. These forms are handed over to the responsible person.
The points gathered on Saturday will be written on the forms used on Sunday, and at the end of the day on Sunday, the total will be made again by the participants, adding the grand total of both days as well. Signature required! This will be given in group to the person responsible. She will make the list with the results by the time the award ceremony starts (after the final of the sword fighting).

Jury
There won’t by any jury per target. A briefing for all the participants will take place before the start of the competition. EVERYBODY is responsible for the safety and per group one will indicate whether it is safe to shoot and when to collect arrows. The rules and regulations in this document will have to be adhered to at all times (otherwise one could be disqualified). Every body is responsible for adhering to the time frame per target. A watch or mobile could be used for this. A pen to complete the points passport with will be supplied by De Orde van the Hagelanders. There will be one person per group who will be responsible for the proper filling out of the points, and who comes to the meeting at the start of the day, and who will hand the paperwork to the responsible party. Please write clearly. 
During the event, the person in charge will be present in the woods to sort out any problems should the need arise. There is a tent in the woods.

Points
So per day the maximum is 600, with a maximum 1200 points for both days. Should there be a draw for the first place, an extra shooting competition will be organized. The participants with the same results, will be given 5 arrows to shoot at a target one at a time, and the one with most hits wins.

 

The small print
The organisation is not responsible for damages or loss of equipment.
The organisation has the right to amend the proceedings of the tournament should it deem it necessary

Participation is in teams of three. You can register per team, but also individually. You can specify a name for your team. The organisation will try to ensure that everybody is part of a team of three.

 

15th Century Battle near Aarschot

11 & 12 August 2018

Dear Re-enactors,
During the weekend of 11th & 12h,  August 2018, we are organising the mediaeval battle near Aarschot for the ninth time. It would give us great pleasure to also see you there in 2018. 
We would appreciate it if you could be part of our event. We are counting on your large turnout. The battle will take place on the Elzenhof domain, Nieuwland 3 in Aarschot, according to some participants, an “idyllic park”. We do ask you to attend in mediaeval attire. Merchants are more than welcome to sell their mediaeval merchandise.
On the programme, as usual archery (also a competition), the mediaeval battle near Aarschot, kiddy battle. 
For more information, do not hesitate to contact us on: telephone nr. 0032 (0)16 56 16 07 or mobile 00 32 (0)495 53 02 21 or via e-mail: ivonne.janssens@skynet.be
We hope to meet you at our battle in Aarschot.  We would appreciate it if you could let us know as soon as possible, so that we can make the necessary arrangements in good time. (Last day for registration is 15/04/2017)

General Information

From 10th August at 10 am, you can start to pitch your tents in the park of the “Domain Elzenhof”, Nieuwland 3, 3200 Aarschot. A closed car park is provided for the re-enactors, in the grounds of the nearby school. Camper vans can also be parked there for the duration of the event. 
There will be enough straw (only to sleep on), water and firewood available. In the castle, re-enactors can make use of the hot showers and the toilets. Those who want, can get free tea, coffee or chocolate milk in the mornings. 
You can stay until Monday morning. All the tents need to be dismantled by Monday noon. 
The camping sites need to be left neat and tidy.

Friday, 10th August
Building of the camp. Welcoming of the participants from 10am. Upon arrival, registration at the secretariat, where you will be allocated your places.

Saturday, 11th August
11:00 - 12:00 : Archery
14:30 – 15:00 : Demonstration cannons
15:00 - 16:00 : Battle
17:00 : Kiddy battle
20:00 : Archery competition

Sunday, 12th August
11:00 - 12:00 : Archery
14:30 – 15:00 : Demonstration cannons
15:00 - 16:00 : Battle
17:00 : Kiddy battle

Monday 13th August
Dismantling of the camp. The last participants leave the terrain at noon. The camping sites need to be left nice and tidy.
Historical information, concerning the battle, will be given upon arrival. 
Itinerary: Nieuwland 3, 3200 Aarschot. You can also find some directions on the web site of the Orde van de Hagelanders vzw www.hagelanders.be or via the usual routeplanner-sites (e.g. www.maporama.com)

Back

Battle Regulations

1. These regulations apply for every participant to the encampment event and the Battle near Aarschot on the “Elzenhof” domain in Aarschot from 12th to 13th August .
2. The Battle near Aarschot intends to picture a realistic account of a mediaeval battle. Under no circumstances may the safety of the participants and audience be jeopardised. Re-enactors who jeopardise the safety of other participants will be banned from the Battle. For those who cannot abide by or stick to the rules and advice, given by persons, indicated by the organisation to do so, complete expulsion ensues. 
3. Participants who possess heavy arms and kit shall take into account the lighter protection of others, namely the cannoneers, archers and water-carriers. These and any other unprotected people should not, on no account, be attacked. They will wear a red armband to identify them. To spare any lighter protected and lighter armed participants on the battlefield they will be wearing an orange band, and will only be able to fight others with an orange band. 
4. The soundness of the arms will be checked before the start of the Battle: this comprises
- for beating and stabbing weapons: that they do not have any sharp, pointy or any other kind of dangerous
elements. Every battle arm has to be blunt or rounded.
Warhammers, axes, sharp daggers, sharp cutlery or other knives are not allowed on the battlefield.
- for longbows: that only arrows provided by the organizer may be used. During the Battle the organizer puts the so-called “blunts" at the participants’ disposal. It is only allowed to shoot in 'bow’, in an arched path. Straight, direct shots are only allowed after the explicit arrangement with the captain of each archery company and this only on persons in 'full plate' with closed visor. Bows of max 40 pounds are allowed.

- outside the Battle, archery is only allowed under the supervision of the organizer, seeing that the terrain is open to the public. At the archery competition, only wooden arrows are allowed.

5. For canons and similar arms the following applies:

- every cannoneer makes sure that there is enough distance between his weapon and the audience /the re-enactors
- every cannoneer/ artillerist shall only use officially tested canons/ firearms and will ensure the safe storage of his ammunition. Next to every ammunition box, there should be kept a fire extinguisher. (if needed, ask the organizers).

6. Protection: every active participant to the Battle, needs to dispose of the following minimal protection.

- for the archers/ water carriers/ cannoneers/ ballista-man: a helmet
- for the sword fighters and pikemen 1) a helmet or chain mail cap 2) a chain mail or a gambeson or a ‘full plate” 3) gauntlets

7. Every participant, regardless their age, should be able to enjoy 'camp life' and our event. Mutual respect for other participants should come first. With possible conflicts, the organizer chooses an open dialogue between the parties instead of acting in a repressive way. When the conflict persists the organizer has the final say!

Encampment guidelines

Here you find all the information to ensure things run smoothly. Should you experience any problems, or have any questions, please do not hesitate to ask at the secretariat, the beer tent, the kitchen tent of 'De Hagelanders' where someone will be pleased to help you and will try to solve any problems. As with every encampment, we expect you to show the necessary respect for the domain and the other groups. At all times the rules and regulations form the organizers need to be adhered to. In case of disputes, the organizer has the final word. In case of emergencies, the organizer can be reached on tel. 0495 530221.

 

Arrival and Departure
 

From friday 10th August, you can start to pitch your tents. You can stay until Monday morning. All the tents need to be dismantled by Monday noon. The camping sites need to be left neat and tidy.
Registration at the secretary; camping sites will be allocated there.

Campfire
 

Campfires ALWAYSs need to be made in a fire basket. Open fires must never be left unattended.

Car park
 

Cars can come onto the terrain for loading and unloading ONLY and must stay on the HARDENED ROADS. After unloading, please remove the cars from the terrain, as soon as possible. That way the road isn't blocked for other participants unloading their things. Cars should be removed from the terrain by 10 am on the Saturday morning. From Sunday, 6 pm, cars are allowed on the terrain, for those who are leaving on Sunday.
Wheelbarrows will be available to help you unload your things should you not be able to get close to your campsite by car! We really need to avoid causing damage with the tyres to the paths in the woods and on the grass!! Thank you for being careful! The town council is being very strict about this and we mustn’t cause any more damage to the surfaces of the park. The adherence to these regulations will be supervised in a very strict way. From now on you also need to have a parking card clearly visible behind your windowscreen, with the name of your group and mobile phone number. This parking card can be printed from our website.

Cars should be parked in the allocated parking spaces in the nearby school. When leaving the park, turn left and follow the road to the end. A parking spot will be allocated to you. The gates are closed at 10pm; should you need your car after that or before the end of the event, please ensure it is parked outside the gates. You can still get to the school grounds by foot from the ‘Elzenhof’ itself. Camper vans can also be parked there for the duration of the event.

First Aid

At the back of the building is a First Aid tent, accessible on Saturday and Sunday, from 10 am to 6 pm.

Rubbish

At the beginning, every Group will be given an ordinary black bin liner.  All the rubbish should be put in the black bin liner. The full bin liners need to be thrown in the container at the back of the building, at the latest when you leave. Please note: there are other rubbish bins in the grounds, but these are for the public's use. If you require more bin liners, please ask at the beer tent.

Straw and Wood

Every group can collect straw and wood for their own use at the side of the containers. Upon departure the remaining wood needs to be brought back and the straw needs to be raked and returned to the 'big bags'.

Unfortunately, every year we notice that some groups do not clean up their campsite and leave things behind, we are going to have to be very strict about this to the point where, if things are not left as you found them i.e. clean, neat and tidy, you might be excluded from taking part in the next event!

Sanitary facilities

There is drinkable tap water available at the side of the building. Two additional taps will be installed: one in front of the building on the field (where the battle is) and one near the pond. There are chemical toilets available, at the side of the castle as well as in the woods. In the basement of the building there are showers available.

Dogs
Dogs need to be kept on the lead at all times.

 

Beer tent

From 7.30 am until 10 am on Saturday and Sunday mornings, there will be coffee, tea and hot chocolate available for free. You can also order rolls from the bakery for Saturday and Sunday morning. Please order the evening before by 5 pm, the delivery will be the morning after. Please obtain a list from the beer tent. Payment when ordering. The rolls will be delivered the next day at about 8  am; you can collect your order from the beer tent.
Saturday and Sunday you need to pay in ‘zilverlingen’ and ‘Brabantse mijten’. These can be purchased at the till, opposite the beer tent.
 

Saturday:

Captains’ meeting at 10 am on the battle field. Every captains needs to be present as the details of the battle will be discussed.

Archers who wish to take part in the battle need to present themselves at 11 am at the battlefield in order to take part in the rehearsals for the battle in the afternoon. If one does not take part in the rehearsals one cannot take part in the battle.

Sunday:

Captains’ meeting at 10 am on the battle field. Every captains needs to be present as the details of the battle will be discussed.

Archers who wish to take part in the battle need to present themselves at 12 am at the battlefield in order to take part in the rehearsals for the battle in the afternoon. If one does not take part in the rehearsals one cannot take part in the battle.